GENERAL TERMS AND CONDITIONS FOR THE CITYTHON LUBLIN

INTRODUCTION

 

These terms and conditions (hereinafter the "Terms and Conditions") shall govern the participation in the Contest “Citython” in the online hackathon planned for 2021 (hereinafter the "Hackathon") as is organised by CIT UPC – CARNET (the "Organisers"). These Terms and Conditions shall have effect as of their publication on the Citython webpage (www.citython.eu) (the "Website"), the registration pages for the Hackathon on the Eventbrite website and/or by submission by email to the applicants and participants.

By applying, the participants agree to the current version of the Terms and Conditions.

1. Objectives of Hackathon

The goal of the Hackathon is to identify the needs of the City of Lublin on three different topics in the area of mobility. The event is to be promoted across a range of channels, including in the press, on the organization's social-media accounts, on university web portals, and in industry journals. The official website for the event will be: www.citython.eu.

 

The Hackathon will provide an opportunity for brilliant young talents to create their works with the help of mentors and experts, who will be on hand throughout the event, while also experiencing the unforgettable thrill of coming together with peers who share the same passion for digital technology and innovation.

 

The Hackathon is open to both (i) teams (of three to five people) and (ii) individuals of from any country in each case provided that they are of legal adult age. The Organizers will help participants who sign up individually to team up with other participants in a group. The procedure welcomes all applications and shall not discriminate on the basis of ethnicity, religion, sex, sexual orientation, gender expression, age or marital status.

 

2. Date and place for the event

Unless expressly indicated otherwise on the website, the Hackathon is to be held from October 22nd to 28th in an online format. The Organizers reserve the right to change the days, time and location of the event due to technical or organizational needs by announcing such changes on the event's official web site, which is www.citython.eu.

 

3. Registration

To participate in the Hackathon, participants shall register on the Eventbrite page for the Hackathon and the registration process will be open until October 18th at 18:00.

 

Registration does not ensure participation in the Hackathon, for this reason, all teams and individuals accepted will receive before 20th October 2021 official confirmation of their acceptance to the Hackathon sent to the e-mail address provided at the time of registration. A participant’s registration is therefore only accepted once such participation is confirmed by the organisers via the confirmation e-mail.

 

After the announcement of the final teams, participants will be asked to reconfirm their acceptance as a group, specifically those who are individually assigned to a new group.

4. Participants

Participation in the Hackathon is open to (i) individuals who are of legal adult age and (ii) those who are interested in technology and innovation applied in the mobility sector and have an interesting project or other idea to develop within the scope of the challenges proposed. The event is open to students or recent university graduates, entrepreneurs, start-ups, technology disruptors, and research centres with a particular focus on innovative and disruptive technologies such as the new Distributed Ledger Technologies, the Internet- of-Things (connected cars, connected services), deep learning, or Artificial Intelligence (AI).

 

5. Requirements for acceptance and rules of participation

 

  • Registering for the Hackathon is entirely free of charge and is open to existing teams of 3 to 5 people and to individuals who will team up in a group with the help of the event organizers.

 

  • Teams and individuals wishing to sign up for the hackathon must complete the online registration form at the Eventbrite page for the Hackathon individually, indicating their personal details. Such personal data will be processed in accordance with Article 10 below.

 

  • The members of each team are to ensure that the personal information provided upon registration online is true and accurate, and must unconditionally accept any and all decisions made by Hackathon organizers with regard to event organization.

 

  • The admission of teams or individuals to the competition is on a first-come, first-served basis and is to be limited to no more than 80 people as is compatible with the organizational and logistical needs of the event.

 

  • The teams competing must include a mix of students, researchers, developers, and entrepreneurs. Event participants may be members of just one team.

 

  • Each team must be given a name as chosen by its members. Team names must not be connected in any way with the names of companies or registered trademarks or use expressions that incite violence or are discriminatory, obscene, or represent any form of defamation. Failure to comply will result in disqualification.

 

  • If information provided during online registration is found to be incomplete and/or inaccurate, even if related to just one team member, the entire team concerned will be excluded from the competition.

 

  • By accepting these Terms and Conditions and participating in the Hackathon, each participant undertakes, for the entire duration of the competition, to make use of the facilities in which the competition is to be held and any materials and equipment provided by the organizers with the utmost care and diligence and to comply fully with the rules of conduct and safety established. Event participants will be held liable for any damage caused to people or property.

 

  • The participant is not permitted to engage in activities which, in the opinion of the Organisers, (i) cause damage to the Hackathon, or one or more participants, visitors, groups of visitors or third parties or (ii) create nuisance in any other form not expressly permitted by the Organisers. Should the Organisers consider that one or more participants violate these obligations, the Organisers may, at their sole discretion exclude the participants concerned or the team of which they form part, from the Hackathon;

 

  • Hackathon participants hereby acknowledge that event participation is free of charge and that participation does not entail any right to compensation of any kind or to reimbursement of any expenses incurred.

 

6. Topics to be developed

Challenge I: Green Connection

Green Connection is a concept of combining Lublin's green areas into a coherent recreational and natural system. Lublin has significant potential thanks to the unique terrain - river valleys, dry valleys and ravines permeating the urban buildings, parks, squares and the greenery of the estate. We have an opportunity to provide a more fulfilling urban experience and to design for health, equity, and accessibility. The answer to this demand may be the connection of green areas in Lublin into the Green Connection.

 

Challenge II: Green Ring Road

„Green Ring Road” is a road or a series of connected roads connecting a city, districts/neighbourhoods. The purpose of a Green Ring Road is to assist in reducing traffic by offering an alternate route and the way of travel around the city, an alternative route for pedestrians, cyclists and alternative means of movement. 

Green Ring Road (network) will be used for walks and sports and commuting between the districts, should be connected to existing infrastructure and the approach to the city as an ecosystem.

 

Challenge III: From Door to Door

Transport interchange points (multimodal transport hub) has a direct impact on the development of a sustainable transport network and meeting the needs of residents with a more comfortable way of travel and reducing the time "from door to door".  

To clarify, the proposed solutions do not need to address all of these outcomes.

7. The Jury and Award criteria

A jury composed of members from the project partners, as well as a committee selected from the Organisers, will award the team whose solution is better aligned with the challenges defined in the Citython, as well as the main objectives of the Citython Project. The amount of prizes will be of €1.500,00 (or €500,00 per team, per challenge) and the payment arrangements will be the form of a back transfer to a bank account provided by the winning team. The amount is subject to Spanish taxes regulations.

 

8. Intellectual property rights, guarantees, and release of responsibility

By participating in the hackathon and accepting these Regulations, each participant hereby:

- Declares that each prototype or mock-up presented is an original work and in no way violates, in whole or in part, the intellectual or industrial property rights of others and releases FUNDACIÓ CENTRE d’ INNOVACIÓ i TECNOLOGIA de la UNIVERSITAT POLITÈCNICA de CATALUNYA (“CIT-UPC CARNET”) and its partners from any and all responsibility, liability, or request for compensation for damages that should be made by any third party.

 

- Acknowledges that each prototype or mock-up presented is the property of the team, which takes full responsibility for ensuring such rights of ownership, intellectual property and originality within the limits of the law.

 

Grants the Organizers, for the entire duration of the Intellectual Property Rights, a royalty-free worldwide, irrevocable, sub-licensable, non-exclusive, transferable license on the ideas, concepts, methodologies, processes and know-how developed or created in the course of the Hackathon, with the right to use, in the broadest sense possible, including, but not limited to, reproduce, arrange, modify, possess for commercial purposes, commercially make available, maintain, distribute, adapt and translate such Intellectual property rights. Nothing in the Regulations shall preclude the Organizers from acquiring, marketing, developing, providing or using for itself or others, services, software or other products that are based on the ideas, concepts, methodologies, processes and know-how of the participants.

 

9. Use of images

Each participant hereby expressly authorizes and accepts that during the Hackathon Organizers directly or through third parties may carry out photographs, screenshots and/or video recordings containing your image, likeness or voice.

 

Each participant to the Hackathon hereby,

(a) freely and voluntarily transfer to Organisers, for no charge and under the broadest terms accepted by law, the right to disseminate the aforementioned images and/or recordings in internal and external news of the Organisers, including on social networks such as , LinkedIn, Facebook, Twitter, and Instagram and the Website and/or the Organisers' publications and magazines.

(b) expressly waives any claim or legal action against the Organisers for the use of the images, in accordance with this authorisation.

(c) acknowledges that, in accordance with the current legislation on personal data protection it has been informed that the Organisers, as the data controller, shall archive the aforementioned images in its document collection systems and shall use them for the aforementioned purposes. The images shall be kept while necessary for the purpose for which they have been collected or until the interested part requests the cease of the activity. You may exercise your rights of access, rectification and erasure of your data and opposition to processing of your data by sending a letter to the Organisers.

(d) ensures that, if the participant is the representative of a legal person, the participant has the required consent to apply these authorisations on behalf of all the people in the company that I represent who attend the event.

(e) permits the publication and/or distribution of the photographs and recordings and indemnify Organizer against any claims in this respect.

 

10. Personal Data

As part of the Hackathon and the registration of the Hackathon, the organisers will process the personal data of participants. Unless expressly provided otherwise in these Terms and Conditions, such personal data will be processed in accordance with the Organisers Privacy Policy  

 

11. Confidentiality

The participant agrees to hold in confidence any and all Confidential Information disclosed as part of the Hackathon. The participant further agrees to only use such Confidential Information for the sole purpose of the Hackathon and not to disclose such Confidential Information to any third parties without the prior written permission from an authorized officer of the Organisers. Moreover, participant shall take all necessary measures to avoid access to Confidential Information by unauthorized third parties.

 

For the purpose hereof, Confidential Information is defined as any information, other than information that is generally available to the public, that becomes available in the course of the Hackathon or has been provided to the participant in relation to the Hackathon and of which it has been notified by the Organisers that the information is confidential or that it should reasonably understand is confidential. For the avoidance of doubt, any data sets provided by the Organisers, including but not limited to mobility services datasets from any institution or private company, constitutes Confidential Information. 

 

The participant agrees to, at the Organiser's request, destroy or return all documentation delivered in relation to the Hackathon. Such return shall not disclaim the participant from any other obligation under this agreement and all disclosed Confidential Information will remain subject to these Terms and Conditions.

 

These Terms and Conditions do not imply nor shall they be construed as any transfer of intellectual property rights in Confidential Information. Likewise, the disclosure of Confidential Information under this Agreement does not imply any licence of a patent, trademark or any intellectual property rights, which, as the case might be, should be the subject to a specific agreement.

 

12. Liability

The Organisers are not liable for any loss or damage suffered directly or indirectly by a participant, by his personnel or by persons working on the instructions of the participant unless in case of gross negligence of wilful intent on the part of Organizer.

 

The participant indemnifies the Organisers against any and all claims that third parties may bring against Organisers in connection with its acts or omissions.

 

Unless expressly provided otherwise herein, the Organisers shall not be obliged to intervene in any disputes to which it is not party, including but not limited to disputes between participants.

 

In any case, the total aggregate liability for any events giving rise to damages is in any case limited to a maximum amount of [0] EUR.

 

13. Disputes

These Terms and Conditions and all legal relations which may arise between Organisers on the one hand and the participant on the other will be governed according to the laws of Spain.

 

In the event of disputes resulting from the Terms and Conditions or legal relationships arising from them, the parties will first of consult together in order to attempt to resolve this dispute by amicable means. If the parties do not succeed in this, a dispute as referred to above will be decided exclusively by the competent court of the city of Barcelona.

 

Hackathon: The Event

The Citython is organized 100% online in order to address the current pandemic situation and assure all the safety measures against the spread of the virus.

 

On Thursday 14th of October, invited speakers and specialized mentors will share their knowledge with several Techpill Talks during an Introductory Webinar held virtually, where the Challenges of the Hackathon will be also presented to explain in detail what is expected from participants.

The event’s registration will close on Monday 18th at 18.00h, and the announcement of the final groups is scheduled on Wednesday, 20th October; once the groups respond the official confirmation of their acceptance, they are able to start working with their group.

On Friday 22nd and Tuesday 26th mornings, teams attend two days of mentoring sessions where they receive feedback of their progress. Groups have time to work on their solutions until Wednesday 27th of October at 12:00pm, when groups must submit a mid-term review form of their final solution. These documents are reviewed by the event organizers and after that, groups will receive the invitation to present their work in front of the Jury for evaluation. The Final presentation will be held on Thursday, 28th of October. 

Each participant is expected to attend and participate in all program activities organized during the event period. A detailed agenda of all the activities can be found on the event’s website: www.citython.eu

Evaluation process:

Step 1. Groups submit the mid-term review form together with a video presentation of 3 minutes introducing the members of the team and their final solution. All the guidelines and templates will be shared during the celebration of the event.

Step 2. Groups are given the opportunity to pitch their solutions in front of the jury.

Step 3. After jury deliberation, the team whose solution is better aligned with the challenges defined in the hackathon, as well as the main objective of the Citython project, is announces.